Sabina di Zorzi

Category: Volunteer Support

  • Special project – Gate resource

    I finally got to an admin project that I’ve been wanting to get to for a long time!

    This week, I created a new Gate Reconciliation and Till Count Sheet in Excel in the hope that it will be a useful baronial resource.  I started with re-creating the current, confusing Till Count Sheet in what I hope is a better walk through of the process.  From there, I created a Gate Reconciliation spreadsheet based on that form, with the idea being that each till would fill one sheet out on site, and that info would be filled in on its own tab on the event’s Gate Reconciliation spreadsheet, with the first tab of the spreadsheet totaling everything for our final report for us. 

    My aim was to be consistent throughout, and to have the labels, prices, etc. all in the same order as the final Event Financial Report to hopefully have everything move smoothly in that direction.

    I am very happy to have finally done this project I’ve been planning on for about a decade, and am stupidly proud of the results, as only an Excel geek can be, though I know it still needs real-world testing and feedback. Message me if you’d like the latest version or one customized for your event’s needs.

  • New Officer Introduction

    This is the agenda I used to teach a New Officer Introduction class at Boars Hunt 2024. Most of this is from the agenda I used when reviewing things with new officers in my second term as baronial Seneschal.

    • Officer descriptions
      o Baron and Baroness
      o Seneschal, Youth and Family Activities (YAFA), Web Minister, Social Media
      o Exchequer, Chamberlain
      o The Marshallate: Master of Stables, Mistress of Sword, Baronial Archer, Minister of Thrown Weapons, Youth Armored Combat (YAC), Minister of Horse, Warlord, Minister of Lists
      o Chronicler, Grete Boke
      o Minister of Arts & Sciences, Games Minister, Dance Minister, Bardic
      o Chatelaine, Gold Key
      o Gorges Herald, Voice Herald, Scribe
      o Baronial Champions
      o Guilds
    • Who is the boss? -> Volunteer organization
    • Expectations
      o Help inspire the populace to get involved in their area of responsibility. They don’t need to know all the things, but they should be able to help point folk in a good direction. This might include running weekly or monthly gatherings/practices, overseeing activities or competitions at events, advertising relevant opportunities, and improving info available on the website.
      o Kingdom Library for resources
      o Facebook groups for officers
      o Reporting
      o Represent the barony and your office’s best interests
      o Behave in line with the Society’s core values
      o Maintain paid membership with the SCA through your full term of office
      o Office 365 and the value of using the officer account – protects personal account from potential future audits as well as ensuring continuity of the office.
    • Current Customary
    • Current Financial Policy
      o Budgeting
      o Requesting approval & reimbursement
    • SCA Core Values
    • Bullying & Harrassment Policy & Grievance Procedure
    • Reeds, Website, Kingdom Calendar, Social Media
      o Official sources first
      o Social Media officer can help with posting
    • Leadership – This is an opportunity and a choice
      o Caretaker of what’s valued – learn from other’s experience, but be willing to try new things and help the barony flourish as times change.
      o Shape the culture and be worthy of trust
      o Be responsive, not reactive
      o Express gratitude (Award Recommendations, Largesse, direct and personal, and word fame.)

    Reference:

    https://antir.org/library/

    Conflict resolution starter set By Lara Coutinho-Dean (SCA: Dame Sophia the Orange, OL):  http://bit.ly/43HG78d

    E-mail list for the Barony of Aquaterra: https://groups.google.com/a/g.antir.org/g/reeds

    Current Customary and Financial Policy for the Barony of Aquaterra: https://aquaterra.antir.org/baronial-documents/

    Social Media Policy: http://bit.ly/4525qkI

    SCA Conduct and Behavior, with links to Core Values and the Policy on Harassment and Bullying: https://www.sca.org/conduct-behavior-in-the-sca/